How to govern Operation in Microsoft 365
A step-by-step guide to governing Operation in Microsoft 365 with Rencore: detect, review by owner and severity, and remediate with an audit trail.
Governing Operation in Microsoft 365 means finding where it goes wrong, reviewing the findings by owner and severity, and remediating with an audit trail. Rencore covers this concern for Microsoft 365 with the pre-built controls below, so it becomes a repeatable check rather than a one-off cleanup. The steps that follow apply the same detect, review, remediate loop to Operation.
Steps
-
Inventory Microsoft 365
Connect Microsoft 365 and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
-
Detect with policies
Turn on the pre-built policies that cover Operation in Microsoft 365 to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
-
Review by owner and severity
Use the Microsoft 365 reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
-
Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
Microsoft 365 controls for Operation
Grounded in the Rencore catalog. See the full Microsoft 365 catalog on the Microsoft 365 connector page.
-
User account is enabled (active)
Enabled accounts are active and usable, raising the likelihood of an incident compared with disabled accounts.
Severity: Medium -
Groups with very few owners
Shows Groups which have fewer owners than defined threshold (default 2 owners)
Severity: Medium -
Disabled room/place accounts
Shows rooms/places with disabled accounts
Severity: Low -
Service plans assigned in the last 4 weeks
Shows service plans assigned to users in the last 4 weeks
Severity: Medium -
Users who are creating Microsoft Loop Teams Components
A list of users that are creating Microsoft Loop components in their OneDrive
Severity: Medium -
Users by Type
Groups users by their type
-
Users by Region
Groups users by their country or region
-
Microsoft 365 Groups
All active Microsoft 365 groups
-
Users to be licensed with Rencore Governance
Used to calculate license costs for Rencore Governance
-
Create ServiceNow Incident
Create a ServiceNow incident when an M365 Groups policy violation is detected. Requires a ServiceNow connection.
