How to govern Glean
A step-by-step guide to governing Glean with Rencore: detect with 26 policies, review with 7 reports, and remediate with 2 automations.
Governing Glean means keeping its access, configuration, and lifecycle under continuous control rather than reacting after something breaks. Rencore governs Glean with 26 pre-built policies, 7 reports, and 2 automations, so teams can detect risk, review posture, and remediate with an audit trail. The steps below turn that coverage into a repeatable routine.
Steps
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Inventory Glean
Connect Glean and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
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Detect with policies
Turn on the pre-built policies that cover Glean to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
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Review by owner and severity
Use the Glean reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
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Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
Recommended Glean policies
Grounded in the Rencore catalog. See the full Glean catalog on the Glean connector page.
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Glean user has privileged role
Super admin users are high-value targets, raising the likelihood that a compromise has serious impact
Severity: High -
Glean agent is live and callable
Enabled agents are callable by users, raising the likelihood that any weakness is exploited
Severity: Medium -
Glean datasource is live and reachable
Enabled datasources expose indexed content through search and AI, raising the likelihood of data exposure
Severity: Medium -
Glean User is deactivated in Entra ID
Detects Glean users who are deactivated in the parent Entra ID
Severity: Medium -
Glean user is external user in Entra ID
Detects Glean users which are guest in the Entra ID directory
Severity: Medium -
Glean datasource is disconnected
Detects Glean datasources that are currently disabled or disconnected
Severity: High -
Glean policy has violations
Detects Glean governance policies with active violations
Severity: High -
Glean DLP finding is unresolved
Detects unresolved DLP findings in Glean
Severity: High -
Glean instance with too few owners
Detects Glean instances with less than 2 owners
Severity: High -
Glean instance with too many owners
Detects Glean instances with more than 5 owners
Severity: Medium -
Glean datasource not crawled in 7 days
Detects enabled Glean datasources that have not been crawled in over 7 days
Severity: Medium -
Glean datasource has crawl error
Detects enabled Glean datasources that are in error state
Severity: High
