Connectors · Glean Private Preview

Glean

Rencore monitors Glean across 23 governance policies, 7 reports, and 14 inventories, detecting data source risks, access issues, and adoption gaps automatically.

AI & Agents

Published 16 May 2026 For Head of IT, CISO, CIO / CXO

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Rencore Glean governance is a set of 23 policies, 7 reports, 10 segments, and 14 inventories that audit Glean's enterprise search and AI assistant for data source governance, access control gaps, and adoption issues. It detects data sources connected without proper review, users with excessive permissions, inactive accounts consuming licenses, and search patterns indicating sensitive data exposure.

61 governance capabilities: 14 inventories · 23 policies · 7 reports · 10 segments · 2 automations

Why govern Glean with Rencore

Govern connected data sources

Detect data sources connected to Glean without security review, connectors pulling from sensitive repositories, and data sources with stale synchronization. Each finding includes severity and recommended action.
Control user access

Find users with excessive permissions, accounts deactivated in Entra ID still active in Glean, and external users accessing enterprise search results without authorization.
Track adoption and search patterns

Reports show search query trends, most-used data sources, user activity patterns, and adoption rates by department. Identify teams that need onboarding support.

What Rencore discovers

Rencore automatically inventories these Glean object types.

Glean Instance

Individual deployments of the Glean enterprise AI platform, each serving as a separate working environment
Glean Agent

AI agents configured in Glean that can execute workflows and complete tasks using natural language
Glean User

Users with access to the Glean enterprise AI platform
Glean Datasource

Data sources connected to the Glean platform for enterprise search and AI capabilities
Glean Policy

Data governance policies configured in Glean for compliance and content control
Glean DLP Finding

Data Loss Prevention findings detected by Glean governance scanning
Glean Audit Log

Administrative audit log entries from the Glean platform tracking configuration and access changes
Glean Search Analytics

Search and AI assistant usage analytics from the Glean platform
Glean Instance Member

Members with access to a Glean instance
Glean Instance Owner

Administrators and owners of a Glean instance
Glean Agent Usage

Usage metrics for Glean AI agents including run counts, user counts, and feedback data from the Insights API
Glean User Activity

Per-user platform usage metrics from the Glean Insights API including searches, chats, AI answers, and agent runs
Glean Department Usage

Department-level agent adoption and usage metrics from the Glean Insights API
Glean User Agent Activity

Per-user agent-specific activity metrics including agents used, agents created, and run counts

How Glean governance works in Rencore

Rencore connects to Glean via the Glean API and inventories data sources, connectors, users, permissions, and search configurations. Policies run on every scan cycle and flag data governance, access control, and adoption issues with severity levels and recommended actions.

Who uses Glean governance

CISOs use it to audit which data sources feed Glean’s enterprise search and AI assistant. Heads of IT track adoption and justify the Glean investment with usage data. CIOs compare Glean usage patterns with other AI tools to inform their enterprise AI strategy.

Getting started

Provide Rencore with Glean API credentials. All 23 policies activate on first scan, covering data sources, users, and connectors. No per-connector configuration required.

Policies

23 governance rules that detect violations and risks.

Severity Category

Glean datasource is disconnected

Detects Glean datasources that are currently disabled or disconnected

High Operation
Glean policy has violations

Detects Glean governance policies with active violations

High Security
Glean DLP finding is unresolved

Detects unresolved DLP findings in Glean

High Security
Glean instance with too few owners

Detects Glean instances with less than 2 owners

High Security
Glean datasource has crawl error

Detects enabled Glean datasources that are in error state

High Operation
Glean User is deactivated in Entra ID

Detects Glean users who are deactivated in the parent Entra ID

Medium Security
Glean user is external user in Entra ID

Detects Glean users which are guest in the Entra ID directory

Medium Security
Glean instance with too many owners

Detects Glean instances with more than 5 owners

Medium Security
Glean datasource not crawled in 7 days

Detects enabled Glean datasources that have not been crawled in over 7 days

Medium Operation
Glean user has super admin role

Detects Glean users with the SUPER_ADMIN role

Medium Security
Glean agent has low satisfaction

Detects Glean agents where negative feedback (downvotes) exceeds positive feedback (upvotes)

Medium Operation
Glean user has excessive agent usage

Detects Glean users with unusually high agent run counts

Medium Security
Deleted Glean agent had recent usage

Detects deleted Glean agents that were being used before deletion

Medium Operation
Glean agent is disabled

Detects Glean agents that are currently disabled

Low Operation
Glean datasource has excessive documents

Detects Glean datasources with more than 500,000 indexed documents

Low Operation
Glean agent not updated in 30 days

Detects enabled Glean agents that have not been updated in over 30 days

Low Operation
Glean agent has stale configuration

Detects enabled Glean agents created over 6 months ago and not updated in 3 months

Low Operation
Glean agent has zero usage

Detects Glean agents with no runs during the monitoring period

Low Operation
Glean agent has high usage but no feedback

Detects Glean agents with significant usage but zero user feedback

Low Operation
Glean user is inactive

Detects Glean users with no activity during the monitoring period

Low Adoption
Department has low Glean agent adoption

Detects departments where fewer than 10% of users have used Glean agents

Low Adoption
Glean user never used AI features

Detects Glean users who search but have never used AI answers or agents

Low Adoption
Glean user created too many agents

Detects Glean users who have created an unusually high number of agents

Low Operation

Need a rule that isn't listed? Rencore's Policy Builder lets you create custom policies tailored to your organization. Learn more about the Policy Builder

Reports

7 analytics views and dashboards.

Search queries per day

Shows the number of search queries per day

Area Chart · Adoption
AI answers per day

Shows the number of AI answers per day

Area Chart · Adoption
DLP findings by severity

Shows DLP findings grouped by severity level

Donut Chart · Security
Top agents by usage

Shows the most-used Glean agents by run count

Bar Chart · Adoption
Agent adoption by department

Shows Glean agent adoption rate across departments

Bar Chart · Adoption
Agent feedback summary

Shows upvotes vs downvotes for Glean agents

Bar Chart · Operation
Most active users by agent runs

Shows the most active Glean users ranked by agent run count

Bar Chart · Adoption

Automations

2 automated remediation workflows.

Disable Glean Agent

Automatically disables a Glean agent after approval
Delete Glean User

Automatically deletes a Glean user after approval

Segments

10 data groupings for targeted filtering.

Enabled Glean Agents

Shows Glean agents that are currently enabled
Disabled Glean Agents

Shows Glean agents that are currently disabled
Open DLP Findings

Shows DLP findings with open status
Resolved DLP Findings

Shows DLP findings that have been resolved
High-usage Glean Agents

Shows Glean agents with more than 100 runs
Low-usage Glean Agents

Shows Glean agents with fewer than 5 runs
Glean Agents with Negative Feedback

Shows Glean agents that have received downvotes
Active Glean Users

Shows Glean users who have been active during the monitoring period
Inactive Glean Users

Shows Glean users with no activity during the monitoring period
Glean Power Users

Shows Glean users with more than 50 agent runs

Frequently asked questions

Does Rencore support governance for AI tools beyond Microsoft Copilot?

Yes. Rencore connects to Claude, OpenAI, Gemini, GitHub Copilot, Cursor, Windsurf, AWS Bedrock, Azure AI Foundry, and other AI platforms. Each connector provides tailored policies for cost management, security, adoption tracking, and access control, giving IT a unified governance view across all AI tools the organization uses.

What is Rencore governance?

Rencore governance is a SaaS platform that continuously monitors your Microsoft 365 tenant for policy violations, configuration drift, and security risks across SharePoint, Teams, Power Platform, Copilot, and AI Agents. It automates compliance evidence collection, surfaces oversharing and sprawl, and provides actionable remediation workflows, reducing manual audit effort by up to 80%.

How do Rencore policies work?

Rencore ships with hundreds of pre-built policies that detect governance violations across every connector, oversharing, sprawl, cost overruns, security risks, and compliance gaps. Policies run on a continuous schedule, evaluate each discovered object against configurable rules, and flag violations with severity (High, Medium, Low), category, and a recommended action.

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