How to govern Operation in Exchange
A step-by-step guide to governing Operation in Exchange with Rencore: detect, review by owner and severity, and remediate with an audit trail.
Governing Operation in Exchange means finding where it goes wrong, reviewing the findings by owner and severity, and remediating with an audit trail. Rencore covers this concern for Exchange with the pre-built controls below, so it becomes a repeatable check rather than a one-off cleanup. The steps that follow apply the same detect, review, remediate loop to Operation.
Steps
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Inventory Exchange
Connect Exchange and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
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Detect with policies
Turn on the pre-built policies that cover Operation in Exchange to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
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Review by owner and severity
Use the Exchange reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
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Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
Exchange controls for Operation
Grounded in the Rencore catalog. See the full Exchange catalog on the Exchange connector page.
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Mailboxes near storage quota
Shows mailboxes that have used more than 80% of their prohibit-send quota.
Severity: High -
Large mailboxes without archive
Shows mailboxes larger than 50 GB that do not have an online archive enabled.
Severity: Medium -
Very large mailboxes (90+ GB)
Shows mailboxes whose total storage exceeds 90 GB.
Severity: Low -
Shared mailboxes with high storage
Shows shared mailboxes that have used more than 60% of their prohibit-send quota.
Severity: Medium -
Mailboxes with auto-reply always enabled
Shows mailboxes whose automatic reply is set to 'always enabled' (no end date).
Severity: Low -
Resource mailbox without delegate
Detects room or equipment mailboxes that have no approval delegate assigned.
Severity: Low -
Mailboxes by type
Distribution of mailboxes by user purpose (user, shared, room, equipment).
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Top mailboxes by storage
Top 10 mailboxes by total storage used.
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Distribution groups by type
Distribution of Exchange distribution groups by group type.
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Mobile devices by operating system
Distribution of Exchange ActiveSync device partnerships by device OS.
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Mail flow connectors by direction
Distribution of mail flow connectors by inbound vs outbound direction.
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Resource mailboxes by type
Distribution of resource mailboxes by room vs equipment type.
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Mailboxes Near Quota
Mailboxes that have used more than 80% of their prohibit-send quota.
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Large Mailboxes
Mailboxes whose total storage exceeds 50 GB.
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DLs without owners
Distribution groups that have no assigned owners.
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Audit-mode transport rules
Transport rules running in audit or audit-and-notify mode.
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Resources without delegates
Resource mailboxes that have no booking delegates assigned.
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Disable Auto-Reply
Disables the automatic reply (out-of-office) on a mailbox
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Enable Mailbox Archive
Enables the online archive on a large mailbox to offload older content
