Rencore
Microsoft 365 Copilot
Rencore monitors Microsoft 365 Copilot across 5 governance policies, 8 reports, and 5 inventories, detecting license waste, adoption gaps, and response accuracy risks.
Rencore Copilot governance is a set of 5 policies, 8 reports, and 5 inventories that audit Microsoft 365 Copilot for license waste, adoption gaps, and response quality risks. It detects Copilot licenses assigned to disabled accounts, inactive users who haven't used Copilot in 30 days, and external connections missing documentation that degrades response accuracy, helping IT maximize ROI on their Copilot investment.
18 governance capabilities: 5 inventories · 5 policies · 8 reports
Why govern Microsoft 365 Copilot with Rencore
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Recover wasted Copilot licenses
Detect Copilot licenses assigned to disabled accounts and inactive users who haven't engaged with Copilot in 30 or 90 days. Each recovered license saves your organization approximately EUR 30/month.
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Improve response accuracy
Flag external connections lacking descriptions that degrade Copilot's ability to source accurate answers. Undocumented data sources lead to incomplete or misleading responses.
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Track adoption and ROI
Reports show Copilot adoption by department, most active users, feature usage trends, and E3/E5 users eligible for Copilot rollout. Demonstrate ROI with concrete usage data.
What Rencore discovers
Rencore automatically inventories these Microsoft 365 Copilot object types.
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M365 Copilot session
All Microsoft 365 Copilot sessions.
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Trend of daily active user (Report)
Get the trend in the daily number of active and enabled users of Microsoft 365 Copilot for a specified time period.
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Summary of active user (Report)
Get the aggregated number of active and enabled users of Microsoft 365 Copilot for a specified time period.
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Copilot user activity (Report)
Get the most recent activity data for enabled users of Microsoft 365 Copilot apps.
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External Graph Connection
Microsoft Graph connectors are used to index third-party data, ensuring it appears Microsoft 365 Copilot results.
How Copilot governance works in Rencore
Rencore connects to Microsoft 365 Copilot via Microsoft Graph API and inventories Copilot license assignments, usage activity, external connections, and adoption metrics. Policies run on each scan cycle to detect license waste, adoption gaps, and configuration issues that affect response quality.
The Copilot ROI challenge
Microsoft 365 Copilot licenses cost approximately EUR 30 per user per month. Organizations rolling out Copilot to hundreds or thousands of users need to demonstrate ROI, recover unused licenses quickly, and ensure the data sources feeding Copilot are properly documented. Without governance, inactive licenses accumulate and undocumented external connections silently degrade answer quality.
Who uses Copilot governance
M365 product owners use it to track rollout progress and identify E3/E5 users ready for Copilot. IT administrators recover licenses from disabled and inactive accounts. CISOs review external connection documentation to ensure Copilot responses source from properly governed data.
Getting started
Connect your Microsoft 365 tenant. Copilot policies activate on first scan alongside your existing M365 governance. No separate configuration needed beyond standard Microsoft Graph permissions.
Policies
5 governance rules that detect violations and risks.
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Copilot License Assigned to Disabled Account
Flags disabled accounts retaining active Copilot licenses, enabling immediate cost recovery through license reassignment.
High Costs -
External Website Data Source Risk
External connections that load data from websites into M365 Copilot can introduce unverified, outdated, or malicious information, leading to incorrect results or risks.
High External Access -
Missing External Connection Documentation
Flags external connections lacking descriptions, ensuring users understand data sources in their Copilot results.
Medium Response Accuracy -
Copilot Adoption Opportunity - E3/E5 Users
Identifies E3/E5 licensed users eligible for Copilot, helping prioritize rollout to users with necessary prerequisites.
Medium Adoption -
Inactive Copilot Users - 30 Days
Reports on users with unused Copilot licenses for 30+ days, enabling proactive engagement or license reallocation. This policy only works correctly with non-anonymized data.
Medium Costs
Need a rule that isn't listed? Rencore's Policy Builder lets you create custom policies tailored to your organization. Learn more about the Policy Builder
Reports
8 analytics views and dashboards.
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Copilot Usage by Application
Displays Copilot interaction volume across Microsoft 365 applications, helping identify where users engage most with AI assistance
Donut Chart · Adoption
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Weekly Copilot Chat Activity
Tracks weekly Copilot chat session trends to monitor adoption patterns and identify usage peaks
Column Chart · Adoption
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Copilot Sessions by Geographic Region
Analyzes Copilot session distribution across countries to support regional adoption strategies and compliance requirements
Pie Chart · Adoption
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Copilot Sessions by Department
Analyze Copilot session occurrences across departments to steer training, adoption, or license allocation
Donut Chart · Adoption
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Department Copilot Cost Analysis - Monthly
Tracks monthly Copilot licensing costs by department i.e. for budget allocation or chargeback purposes
Bar Chart · Costs Chargeback
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Geographic Region Copilot Cost Analysis - Monthly
Tracks monthly Copilot licensing costs across countries i.e. for budget allocation or chargeback purposes
Pie Chart · Costs Chargeback
Frequently asked questions
What is Copilot governance?
What is Rencore governance?
How do Rencore policies work?
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