How to govern Operation in Teams
A step-by-step guide to governing Operation in Teams with Rencore: detect, review by owner and severity, and remediate with an audit trail.
Governing Operation in Teams means finding where it goes wrong, reviewing the findings by owner and severity, and remediating with an audit trail. Rencore covers this concern for Teams with the pre-built controls below, so it becomes a repeatable check rather than a one-off cleanup. The steps that follow apply the same detect, review, remediate loop to Operation.
Steps
-
Inventory Teams
Connect Teams and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
-
Detect with policies
Turn on the pre-built policies that cover Operation in Teams to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
-
Review by owner and severity
Use the Teams reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
-
Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
Teams controls for Operation
Grounded in the Rencore catalog. See the full Teams catalog on the Teams connector page.
-
Public team
Public teams can be discovered and joined by anyone in the organization, raising the likelihood of exposure.
Severity: Medium -
Team has many members
Teams with a large membership have a wider audience, raising the likelihood of exposure.
Severity: Medium -
Teams with private channels
Shows Teams with private channels
Severity: Information -
Teams with very few owners
Shows Teams which have 1 or no owner
Severity: High -
Teams with many users
Shows Teams with a number of users that exceeds a threshold (default 50 users)
Severity: High -
Teams that use forbidden/misleading words in display name
Shows Teams that use forbidden/misleading words in the team display name
Severity: Low -
Teams that reach the 200 channel limit
Shows Teams that have more than 180 channels
Severity: Medium -
Teams that reach the 100 owner limit
Shows Teams that have more than 80 owners
Severity: Medium -
Teams with many channels
Shows Teams that have more than a certain number of channels (default 50)
Severity: Information -
Teams with less than 2 owners
Shows Teams teams with less than 2 owners
Severity: Medium -
Teams with many owners
Shows Teams that have more than a certain number of owners (default 10)
Severity: Low -
Teams that use prohibited words in the name or description
Shows teams that use a list of prohibited words in the name or description
Severity: High -
Shared Channels without owners
All Shared Channels that have no owners
Severity: Medium -
Teams Pre-Scan
Regular scans for a large amount of Teams may require dedicated database in Rencore Governance
-
Send one email per Team owner
Send an email to every owner of one Microsoft Teams team and directly addresses the user by first and last name
-
Send a combined email to all owners of a Team
Send a single (combined) email to the owners of one Microsoft Teams team
-
Change Title
Start with an empty Team and configure policies, channels and apps from scratch
