How to govern Teams
A step-by-step guide to governing Teams with Rencore: detect with 24 policies, review with 7 reports, and remediate with 5 automations.
Governing Teams means keeping its access, configuration, and lifecycle under continuous control rather than reacting after something breaks. Rencore governs Teams with 24 pre-built policies, 7 reports, and 5 automations, so teams can detect risk, review posture, and remediate with an audit trail. The steps below turn that coverage into a repeatable routine.
Steps
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Inventory Teams
Connect Teams and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
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Detect with policies
Turn on the pre-built policies that cover Teams to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
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Review by owner and severity
Use the Teams reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
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Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
Recommended Teams policies
Grounded in the Rencore catalog. See the full Teams catalog on the Teams connector page.
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Public team
Public teams can be discovered and joined by anyone in the organization, raising the likelihood of exposure.
Severity: Medium -
Team has many members
Teams with a large membership have a wider audience, raising the likelihood of exposure.
Severity: Medium -
Teams with private channels
Shows Teams with private channels
Severity: Information -
Teams with a disabled owner account
Shows Teams that have at least one disabled owner account
Severity: Medium -
Teams with very few owners
Shows Teams which have 1 or no owner
Severity: High -
Teams with many users
Shows Teams with a number of users that exceeds a threshold (default 50 users)
Severity: High -
Teams that use forbidden/misleading words in display name
Shows Teams that use forbidden/misleading words in the team display name
Severity: Low -
Teams with very few users
Shows Teams which has 1 or 2 users
Severity: Medium -
Teams that reach the 200 channel limit
Shows Teams that have more than 180 channels
Severity: Medium -
Teams that reach the 100 owner limit
Shows Teams that have more than 80 owners
Severity: Medium -
Teams with only disabled owner accounts
Shows Teams where all owners have disabled accounts
Severity: Medium -
Teams with external users
Shows all Teams that have external users/guests
Severity: Low
