How to govern Operation in SharePoint
A step-by-step guide to governing Operation in SharePoint with Rencore: detect, review by owner and severity, and remediate with an audit trail.
Governing Operation in SharePoint means finding where it goes wrong, reviewing the findings by owner and severity, and remediating with an audit trail. Rencore covers this concern for SharePoint with the pre-built controls below, so it becomes a repeatable check rather than a one-off cleanup. The steps that follow apply the same detect, review, remediate loop to Operation.
Steps
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Inventory SharePoint
Connect SharePoint and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
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Detect with policies
Turn on the pre-built policies that cover Operation in SharePoint to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
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Review by owner and severity
Use the SharePoint reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
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Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
SharePoint controls for Operation
Grounded in the Rencore catalog. See the full SharePoint catalog on the SharePoint connector page.
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Classic sites
Shows classic SharePoint sites
Severity: Information -
Unused Classic sites
Shows classic SharePoint sites
Severity: Low -
Site Collections with Subsites
Shows all Site Collections that have more subsites than the root site
Severity: Information -
SharePoint site collections with less than 2 site owners
Shows SharePoint site collections that have less than 2 site owners
Severity: Medium -
Sites that have no Hubsite configured
Shows SharePoint sites, that have not been associated with a SharePoint hub site and thus might be not easily discovered
Severity: Information -
SharePoint lists/libraries with more than 5000 items/documents
Shows SharePoint lists or libraries with more than 5000 items or documents
Severity: Medium -
Sites with disabled search
Shows SharePoint Sites where search has been disabled
Severity: Information -
SharePoint Libraries with disabled search
Shows SharePoint Libraries where search has been disabled
Severity: Information -
Site Collection is near subsite limit
Shows Site Collections that have nearly reached the Subsite limit of 2000 sites per Site Collection
Severity: Low -
Site Collection is near the List/Library limit
Shows Site Collections that have nearly reached the Subsite limit of 2000 List/Library limit per Site Collection
Severity: Low -
Site Collections has reached the List/Library limit
Shows Site Collections that have reached the Subsite limit of 2000 List/Library limit per Site Collection
Severity: Medium -
Site Collection has reached the subsite limit
Shows Site Collections that have reached the Subsite limit of 2000 sites per Site Collection
Severity: Medium -
Expired SharePoint File Sharings
Shows SharePoint File Sharings file sharings which have reached their expiration date
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Send a combined email to all owners of a Site Collection
Send a single (combined) email to the owners of one SharePoint Site Collection
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Send one email per Site Collection owner
Send an email to every owner of one SharePoint Site Collection and directly addresses the user by first and last name
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Delete SharePoint Site Collection
Moves a SharePoint Site Collection to Site collection recycle bin
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Restore Site Collection from recycle bin
Restores a SharePoint Site Collection from Site collection recycle bin
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Delete SharePoint Site Collection
Moves a SharePoint Site Collection to Site collection recycle bin
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Restore Site Collection from recycle bin
Restores a SharePoint Site Collection from Site collection recycle bin
