How to govern External Access in SharePoint
A step-by-step guide to governing External Access in SharePoint with Rencore: detect, review by owner and severity, and remediate with an audit trail.
Governing External Access in SharePoint means finding where it goes wrong, reviewing the findings by owner and severity, and remediating with an audit trail. Rencore covers this concern for SharePoint with the pre-built controls below, so it becomes a repeatable check rather than a one-off cleanup. The steps that follow apply the same detect, review, remediate loop to External Access.
Steps
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Inventory SharePoint
Connect SharePoint and let Rencore build a continuous inventory of its resources, owners, and configuration, so governance starts from what exists rather than a stale export.
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Detect with policies
Turn on the pre-built policies that cover External Access in SharePoint to surface oversharing, sprawl, and misconfiguration on the first scan, before writing a single custom rule.
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Review by owner and severity
Use the SharePoint reports to review findings by owner, category, and severity, and to share them with stakeholders who do not have a seat in the platform.
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Remediate and automate
Apply automations to fix findings at scale, route sensitive changes through approvals, and keep every action reversible and logged for the audit trail.
SharePoint controls for External Access
Grounded in the Rencore catalog. See the full SharePoint catalog on the SharePoint connector page.
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Site allows guest sign-in
Sites that allow guest access are more exposed to external actors, raising the likelihood of an incident.
Severity: High -
SharePoint Extranet Sites
Sites without MS Teams where External Sharing is active
Severity: Information -
SharePoint file is shared with inactive external user
Highlights SharePoint files shared with external users who have been inactive for over six months.
Severity: Medium
